Welcome to Mizaic Ltd privacy notice.
Mizaic Ltd respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.
1. IMPORTANT INFORMATION AND WHO WE ARE
PURPOSE OF THIS PRIVACY NOTICE
This privacy notice aims to give you information on how Mizaic collects and processes your personal data through your use of this website or another mechanism whereby you provide your contact details. It is important that you read this privacy notice so that you are fully aware of how and why we are using your data.
Mizaic Ltd (company number 09434716) is the controller and responsible for this website. When we mention ”Mizaic”, “we”, “us” or “our” in this privacy notice, we are referring to Mizaic Ltd.
We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights. Please contact us and mark your question or request for the attention of the DPO.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). However please consider contacting us in the first instance since we would appreciate the chance to deal with your concerns before you approach the ICO.
CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
This version was last updated on 1 April 2023 and historic versions can be obtained by contacting us.
It is important that the personal data we hold about you is accurate, current and complete. Please keep us informed if your personal data changes during your relationship with us. We shall however not be responsible for any losses arising from any inaccurate, inauthentic or incomplete personal data that you provide to us.
2. THE DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:
Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
Contact Data includes address, email address and telephone numbers.
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
Usage Data includes information about how you use our website, products and services.
Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. Our website is not intended for children nor do we collect any information about children.
IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or under the terms of a contract we have with the organisation that you work with and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into (for example, to provide you with goods or services).
3. HOW IS YOUR PERSONAL DATA COLLECTED?
We use different methods to collect data from and about you including through:
Direct interactions. You may give us your Identity and Contact Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
Express an interest in our services;
create an account on our website;
subscribe to our services or publications;
request marketing to be sent to you;
correspond with us by phone, email or other electronic means or in conversation with our staff and / or consultants;
enter a competition, promotion or survey; or give us some feedback.
Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.
Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below:
Technical Data from the following parties:
(a) analytics providers such as Google based outside the EU;
(b) advertising network such as Digital Health Intelligence Ltd based inside the EU.
Identity and Contact Data from data brokers or aggregators such as Wilmington Healthcare Ltd, based inside the EU.
Identity and Contact Data from publicly available sources such as Companies House and the Electoral Register based inside the EU.
If you or your organisation offers to provide, or provides, services to us.
If you or your employer has purchased or is considering purchasing any of our services.
By making enquiries from your organisation, other organisations with whom you have dealings such as former employers and educational institutions, or from third party sources such as government agencies, a credit reporting agency, information service providers or from publicly available records.
4. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
Where we need to perform the contract we are about to enter into or have entered into with the organisation that you work for.
Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.
Generally, we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email. You have the right to withdraw consent to marketing at any time by contacting us.
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. You can contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We have established the following personal data control mechanisms:
PROMOTIONAL OFFERS FROM US
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or your organisation has purchased services from us and, in each case, you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your personal data with any company outside Mizaic for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a service or service experience you receive.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
5. DISCLOSURES OF YOUR PERSONAL DATA
We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above.
External Third Parties.
Service providers acting as processors based in the United Kingdom or abroad who provide IT and system administration services on our behalf and in accordance with our instructions.
Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.
With third parties for the purposes of collecting your feedback on our service provision, to help us measure our performance and to improve and promote our services.
HM Revenue & Customs, regulators and other authorities acting as processors or joint controllers based in the United Kingdom.
Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
6. INTERNATIONAL TRANSFERS
We do not transfer your personal data outside the European Economic Area (EEA).
7. DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
8. DATA RETENTION
HOW LONG WILL YOU USE MY PERSONAL DATA FOR?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Details of retention periods for different aspects of your personal data are available by contacting us.
9. YOUR LEGAL RIGHTS
You have rights under data protection laws in relation to your personal data. You have the right to:
ACCESS: You have the right to request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
ACCURACY: You can request correction of the personal data that we hold about you, though we may need to verify the accuracy of the new data you provide to us.
ERASURE: This enables you to ask us to delete or remove personal data where the personal data is not longer necessary for the purposes for which it was collected, or when, amongst other things, your personal data has been unlawfully processed.
OBJECT: In certain circumstances you have the right to object to processing of your personal data and to ask us to block, erase and restrict your personal data. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
RESTRICT: You can request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
PORTING: You have the right to request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract.
WITHDRAW CONSENT: At any time where we are relying on consent to process your personal data you have the right to withdraw that consent. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
NO FEE USUALLY REQUIRED
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
WHAT WE MAY NEED FROM YOU
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
TIME LIMIT TO RESPOND
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests.
Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract means processing your data where it is necessary for the performance of a contract to which you or (more commonly) the organisation you work for are a party.
Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.
Mizaic Ltd of Insight House, Stoney Common Road, Stanstead, CM24 8PL ("we"/"us"/"our") is committed to protecting and respecting your privacy.
Scope of Policy
This policy sets out how we use and protect any information about you.
For the purpose of the General Data Protection Regulation (GDPR) and any additional data protection legislation, the data controller responsible for your personal data is the healthcare provider who uses our products and services to deliver care and treatment to you (Data Controller).
We collect certain information and data about you whenever the Data Controller uses our services.
Information by which you can be identified.
Personal Data (including Special Category Data) which will be used for your direct care and treatment.
Keeping your data secure
We will always treat the information stored by us with the strictest confidence and ensure that our products and services meet all relevant security standards. We have procedures and security features in place to keep your data secure once we receive it.
Where your data is stored
Data collected as part of our services will be stored in accordance with the Data Controller’ instructions. If it is hosted by us it is stored on the Microsoft© Azure™ cloud platform’s secure servers in the United Kingdom.
Controlling your personal information
We will not sell, distribute or lease your personal identifiable information to third parties without your express permission.
Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to:
Request access to, deletion of or correction of, your personal data;
Request your personal data be transferred to another person; and
Complain to a supervisory authority.
For the avoidance of doubt, you may request access to medical records held about you under the Data Protection Act 2018. To exercise any of these rights you must contact the Data Controller.
What do we do with the information we gather?
Special Category Data is collected and stored so that it will be available, as necessary and in a timely way, to enable the Data Controller to safely and effectively treat and care for you.
The lawful basis for us processing your Personal Data and Special Category Data is the management of health and social care systems and services.
Who is your information shared with?
We will only share your information with the Data Controller.
In addition, we may disclose your personal information to third parties if we are required to do so by law or if we believe that such action is necessary to protect and defend the rights, property or personal safety of us, or any of our products or services.
How long do we keep your information for?
We will only store your information in accordance with the Data Controller’s instructions and we will not hold your data for any longer than is necessary.